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Friends of Preston Park  (Stockton On Tees)
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Friends of Preston Park Constitution, (adopted on the 5 April 2011)

Honorary Officers
Executive Committee
Meetings and Proceedings of the Executive Committee
Committee meetings
Annual Meetings
Accounts and Annual Report
Alterations to the Constitution


By means of this constitution a new organisation will be formulated to replace the protest group Protect Preston Park, with a Friends Group to represent the community interests in Preston Hall and Park, as defined in our public statement of objectives of 29 March 2010, and endorsed at our meeting of 4 November 2010. All the intentions, officers and assets of Protect Preston Park will be transferred to the renamed group.


The new organisation shall be known as “Friends of Preston Park (FoPP)”.


To encourage and promote the protection, enhancement and use of Preston Hall and Park, with particular emphasis to its Heritage, Landscape, Wildlife and Educational merits and the promotion of its use as a primary recreational facility for the people of Stockton on Tees and the surrounding areas.

The organisation sees itself as representational of this community, and will work to achieve this in a non-political, open and inclusive manner.


The organisation will base its activities on a shared vision of ensuring the future of the Park and Hall, for future generations, in its current bounds, and as a largely green space, with developments only for the sympathetic enhancement of its heritage, facilities and services to the community, without detriment to any of its parts or whole.


a . Membership of the organisation shall be open to:
 • Individuals and families of all ages who are interested in furthering our objectives and shared vision and the work of  the organisation, and who have paid an annual subscription;
 • Membership is open to all who wish to join regardless of religion, politics, race or disability.
 • Every member over the age of 16 shall have one vote. For family membership, all those residing at the family        address shall be deemed to be members and have a vote accordingly. All voting will be by show of hands of attending  members at general meetings.

b. The Executive Committee may unanimously and for good reason terminate the membership of any individual provided that said individual has the right to be heard by the committee, accompanied by a friend, before a final decision is made.

Honorary Officers

The Honorary officers of the organisation shall be a Chairperson, Secretary and Treasurer, and any such other officer as the organisation may from time to time determine.

Executive Committee

a. The executive committee shall consist of not less than 3 members nor more than 12 members.
b. All members of the executive committee are eligible for re-election every year at the Annual General meeting.
c. The Executive Committee may appoint persons to fill vacancies which occur during the year, such appointments terminating at the following Annual general meeting.
d. The Executive Committee may appoint special or standing committees as it deems necessary from time to time, and shall determine their terms of reference, powers, duration, quorum and membership.
e. All executive committee members shall be aged over 18 years.
f. A member of the Executive Committee shall cease to hold office if they are disqualified by virtue of section 72 of the Charities Act 1993; becomes incapable by reason of mental disorder, is absent without permission from all meetings held within a six month period: or wishes to resign.
g. The proceedings of the organisation shall not be invalidated by any failure to appoint or defect in the appointment or qualification of a member.
h. No member of the Executive Committee will receive remuneration or personally benefit from any activities or contracts entered into by the committee.
i. The Executive Committee shall seek to have two co opted non -voting members; the first a representative of the CPRE or the THP and the second an elected member of the Stockton Borough council for the Eaglescliffe area.
j. The committee shall seek to have representation from the two allotment bodies within the Park on its EC.

Meetings and Proceedings of the Executive Committee

a. Meetings

• The EC shall hold at least two ordinary meetings per year. A special meeting can be called at any time by the Chairperson or two members of the EC upon not less than four days notice.
• There shall be a quorum when not less than 3 members of the EC are present.
• Every matter shall be determined by a majority vote with the Chairperson having a casting vote in the event of an equal vote.
• The Secretary of the organisation shall ensure that the proceedings of all committees are minuted.
• The EC may call a special General Meeting of the organisation at any time. At least 21 days notice of the meeting, stating the nature of the business to be discussed , must be given.
• All members of the organisation may attend committee meetings and may address such meetings if invited to through the chair. Only elected committee members may vote.

b. Annual Meeting

• The Annual Meeting of the organisation shall be held in each year at such time and place as the Organisation shall determine, but not more than 15 months following the proceeding meeting.
• The secretary shall give at least 21 days notice of the annual General meeting to all the members of the organisation. All members are entitled to attend and vote at the meeting.
• Nominations for election of the Executive Committee must be made by members of the organisation in writing and be in the hands of the Secretary at least 10 days before the Annual General Meeting.
• At the Annual Meeting business shall include the election of the Executive Committee, Honorary Officers, consideration of the accounts, a written annual report of the work done by the organisation and its
officers, and the rate of membership subscription for the following year.


• The organisations financial year shall run from April 1 to March 31. Accounts from the activities of Protect Preston Park shall be presented as the opening statement for the organisation.
• The Organisation shall have the power to obtain, collect and receive funds by means of contributions, donations, subscriptions, investment, deeds of covenant, legacies, grants, loans and to receive gifts of
property and the sale of donated goods or of those goods produced in direct furtherance of the objects to carry on trade which is temporary or ancillary to the object of the organisation or any other lawful
method, but otherwise the Organisation shall not undertake any permanent trading activities in raising funds for the object of the Organisation.
• The Bank Accounts of Protect Preston Park shall be adopted as the Bank Accounts of the Organisation. Bank accounts shall be maintained by the organisation on such terms as the organisation shall decide.
Every Cheque must be signed by two Honorary Officers of the Organisation.
• The Organisation shall have power to appoint staff, consultants or sub contactors in furtherance of the objectives of the Organisation.

Accounts and Annual Report

• The Committee shall comply with their obligations under the Charities Act 1993 with regard to:
• The keeping of accounting records of the organisation
• The preparation of annual statement of account
• The auditing or independent examination of the statements of account of the organisation ; and
• Where applicable the transmission of the statement of accounts and the annual report to the Charity Commissioners
• The Executive shall comply with any obligations for the preparation of the annual report and annual return.

Alterations to the Constitution

• The constitution may be altered by a resolution passed by not less than two thirds of the members present and voting at a general meeting. The notice of the general meeting must include details of the
resolution, setting out the terms of the change proposed.
• No changes can be made to the organisations Name, Objectives, or dissolution clauses.
• If the organisation is a registered charity the Executive Committee should send to the Charity Commission a copy of any amendment made under this clause.


If the Executive Committee decides that it is necessary or advisable to dissolve the organisation it shall call a meeting of all members. If the proposal is confirmed by a two thirds majority, the Executive Committee hall have power to realise any assets held by or on behalf of the organisation. Any assets remaining after the satisfaction of any proper debts and liabilities, shall be given or transferred to such other charitable institution(s) having objectives similar to the organisation. If the Organisation is a registered charity a copy of the Final Statement of Accounts shall be sent to the Charity Commission.

Signed :

Chair :

Secretary :


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